Management Assistant


We are looking for a Management Assistant to join our Office Management & Project Office team. Do you get energy from working with your team to support a great organization in managing processes, projects and programs, among other things? Are you flexible, curious and do you enjoy working for an organization with social significance? Then this position at SURF is ideal for you!

About SURF and the Office Management & Project Office Team

SURF is the collaboration organization for IT for Dutch education and research. SURF works with educational and research institutions on IT facilities and IT innovation to make the best use of the opportunities offered by digitization.

The Office Management & Project Office (OM&PO) team is part of the Policy, Advisory & Support Department. Office Management & Project Office provides management support and project support to the entire SURF organization. The Office Management team is divided into several subteams. Each sub team supports one of the business areas within SURF (Strategy & Operations, Services and Innovation). The OM&PO team is a united, hard-working team, where there is always room to have a cup of coffee together.

The team takes care of, thinks along with, and contributes to the efficient and effective execution of work. The team fulfills a ‘pivotal function’ within the SURF organization, which simplifies the making of connections between departments. Each sub team works closely together, has a uniform way of working, and is flexible and versatile.

What does this job entail?

As a management assistant, you will be part of the Business Operations Support (BOS) sub team. You will support the entire business operations branch, including 3 managers and their team heads. With the many aspects of this position within our dynamic organization, you will never get bored. The BOS sub team’s responsibilities include the finance, HR and communications departments within SURF.

Within this team you will oversee the entire organization and be a point of contact for your colleagues. You keep abreast of developments within SURF and maintain internal contact to inform, coordinate and organize progress. You will ensure that the established processes run smoothly, manage complex appointments and agendas, and assist in organizing meetings, heath days, and team outings.

What are you going to do exactly?

You provide support in the broadest sense of the word. Your range of duties is broad and diverse; no day is the same. Some examples of the work are:

  • Agenda management, scheduling (complex) appointments;
  • Preparing and organizing meetings;
  • Taking minutes, drawing up action and decision lists, following up on agreed actions;
  • Mailbox management and administrative support;
  • Organizing all kinds of (internal) meetings, as well as team outings, team building sessions and heath days;
  • Support R&O cycle.

We ask

  • Mbo/Hbo working and thinking level;
  • At least 2 – 3 years of relevant work experience;
  • Command of the Dutch and English language in word and writing;
  • Affinity with IT;
  • Accuratesse and results-oriented.

We offer

  • A varied and challenging job for 32 to 40 hours (0.8 – 1.0 fte) in an informal and collegial atmosphere with a high level of ambition;
  • SURF offers extensive training opportunities and excellent fringe benefits;
  • This position has a salary range of 2537 – 4436 EUR gross based on full-time;
  • 8.33% vacation allowance, a fixed year-end bonus of 8.33%;
  • 36 vacation days per year (based on a 40-hour work week);
  • An NS Business Card 1st class;
  • We offer the opportunity for hybrid work and you will receive a home office allowance on work-at-home days;
  • Our Utrecht office is located within walking distance of Utrecht CS.
  • Initially, the contract will be for one year, with the intention of converting to a permanent contract after one year.

SURF takes great pleasure in doing its recruitment itself; acquisition is therefore not appreciated.

Moreelsepark 48, 3511 EP, Utrecht, Netherlands
€2537 - €4436
Hours per week
32 to 40 hours
01 June 2023
Inhoudelijke vragen
Monica Kist
Vragen over procedure
Anna Muijs

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